Safety Management Systems
Safety Management Systems (SMS), according to Federal Aviation Administration in America defines SMS as “the formal, top-down, organization-wide approach to managing safety risk and assuring the effectiveness of safety risk controls. It includes systematic procedures, practices, and policies for the management of safety risk”
A safety and health system for your business
As an employer or manager of any organization, it is your responsibility to maintain and sustain a safe and healthy workplace. A safety program or safety and health management system can help you to focus your efforts on improving your work environment. It is important to make sure your plan describes what the people in your firm do to prevent accidents, injuries, and illness at your workplace.
The organization must have its own different or distinctive system that reflects the way you are doing business, the hazards at your workplace and how you manage the safety and health of your employees:
- If managing a small or medium enterprise in a low-risk industry, your system may simply require you to engage with your employees and listen to their concerns and respond to them.
- A large business in a high, hazardous industry may require you to have notebooks full of written procedures, policies and full-time safety director/officer.
The most crucial thing is for systems to work for your organization. The manager has the power to decide how best to manage a safe and healthy environment and implementing your plan.
Managing Safety and Health
What makes a successful system?
Many people have been asking this question; however, a successful system is the part of your overall business operations as significant as the other things you do to succeed in business.
Successful safety and health systems consist of the following but not limited to:
- Employees are heavily involved in the program work.
- Managers or directors are very much committed to making the program work
- A system that controls and identifies hazards.
- Training on safe work practices
- Compliance with rules and regulations of OSHA
It is pivotal to evaluate your safety and health system. Some components may be strong or weak than other, while some may need improvement. The following segment describes the key aspects and helps you to incorporate them as part of your program. As Bluecollar, a health services company we hope you are going to use this as a practical guide and adapt it to your needs because many small and medium businesses often cannot afford in-house safety and health professionals, you may help set up your system. You can contact BlueCollar health; our services are affordable and confidential.
Make a commitment
Put more energy into your commitment to safety and health as you put into any other key part of your business. Make sure you incorporate workplace safety and health in your business plan and include it into all facets of the business:
- Write a policy that highlights the significance you place on workplace safety and health.
- Commit the resources needed to provide safety and protect your employees.
- Encourage and promote employee involvement in safety and health.
- Let employees know they are expected to follow safe work practices if they work for your business. Moreover, follow them yourself.
- Take action to all reports of unhealthy conditions or unsafe or work practices.
- If injuries, accidents or illnesses occur, make it your priority to find out why.
- Go beyond the regulations; address all hazards, whether or not they are covered by laws.
Employees have a huge stake in the success of the program in a safe and healthy workplace. Safety and health is everyone’s duty and responsibility. Actively persuade and encourage employee participation if you want the program to succeed. Make sure that everyone is accountable and plays his part ensuring the success of the program.
- Set up an active workplace safety and health safety committee.
- Make daily routine safety check-ups
- Keep everyone informed about safety check-ups, illness and injury statistics and other safety-related issues.
- Create meaningful activities that support safety.
- Value employee feedback and input since they are the ones who have a better understanding of the problems than the managers do.
- Make sure employees help improve and review the program
- Hold employees accountable
- Make sure all of your job descriptions have safety and health responsibilities. Include safe work practices as part of your performance evaluation.
- Establish and set safety goals.
- Discipline workers that put other employee’s safety in danger or harm themselves.
- Create a clear system for reporting injuries, hazards, illnesses and narrow escapes.
- Reward and recognize employees who contribute to keeping the workplace safe and healthy.
Comply with regulations
Employers must comply and identify with the safety and health regulation that apply in their workplace.
Training your employees about workplace safety and health may help them to be aware of the hazards that may be exposed to and how to protect themselves.
- General safety orientation for both new and old employees, including company safety emergency procedures and company safety regulations.
- Training on how they should do their jobs safely.
- When jobs change
- As required by the standards
- When employees return from work leave
- As needed to ensure employees know how to do their jobs safely.
Support a culture of safety
Culture is a way of doing things in life, as an employer makes sure that you cultivate a culture of safety and health in your organization. Employees must hold safety as a value; they must actively care for themselves and others. This can be achieved by:
- Establishing an effective two-way communication between employers and employees. Managers must be able to respond to the plight and needs of workers.
- The management must go beyond regulations to ensure a safe workplace.
- Encourage and persuade workers to go an extra mile in ensuring a safe workplace.
- Support a work environment that promotes trust, creativity, and general well-being.
Continually improve your system
Many systems fail to work perfectly because employees were not engaged and did not need the new system, simple lack post-implementation training and support meant that the system never changed and never reached the level of efficiency planned. By continually improving systems you are making sure that your safety and health of your business and workers are always protected from hazards.
- Use safety and health program assessment worksheet to evaluate how you are doing.
- Review and assess annually
- Investigate and evaluate illnesses, accidents and close calls as they occur.
- Carry out routine checkups for specific equipment and processes.
- Assess your illness and injury statistics.
- Document all your safety reports, reviews and efforts.
- Make certain that hazard rectification systems are in place and working
- Assess and evaluate effectiveness of training
Identify and control hazards
Being able to identify hazards is important in making certain tasks are carried out safely. The identification of hazards and controlling risk must be done continuously as new work tasks, processes, equipment, and workers come to work. Part of this process is to ask your employer to employ or engage with Bluecollar to come into the workplace to provide advice on health and safety.